10 Best Business Printers 2025 in the United States

The Epson EcoTank ET-2800 is a versatile all-in-one printer that offers several compelling features for business use. One of its standout strengths is innovative cartridge-free printing with high-capacity ink tanks, which can lead to dramatic savings on replacement ink, as the ink bottles are equivalent to about 80 individual cartridges. This can be particularly beneficial for businesses looking to reduce operational costs and waste, with up to 4,500 pages in black and 7,500 pages in color before needing a refill.

The printer also boasts impressive print quality with Epson's Micro Piezo Heat Free technology, ensuring sharp text and vibrant color photos and graphics on various paper types, making it suitable for both document printing and marketing materials. Additionally, it includes built-in scanning and copying capabilities, adding to its utility in a business environment. Connectivity is modern, featuring Wi-Fi, USB, and compatibility with mobile printing through AirPrint and the Epson Smart Panel app, allowing easy integration with smart devices and hands-free voice-activated printing.

Its print speed is relatively modest, at 10 pages per minute for monochrome and just 5 pages per minute for color, which might be a limitation for businesses with high-volume printing needs. Paper handling is also somewhat limited with a maximum input sheet capacity of 100 sheets. While it offers several additional features like a high-resolution flatbed scanner and a color display, the lack of Ethernet connectivity might be a drawback for businesses that require robust network integration. The Epson EcoTank ET-2800 could be an excellent choice for small businesses or home offices prioritizing cost savings and environmental benefits over speed and heavy-duty performance.

The HP Color LaserJet Pro MFP 3301fdw is a robust all-in-one color laser printer suitable for small to medium-sized office teams. It boasts a strong print speed of up to 26 pages per minute (ppm) for both black and color prints, which is ideal for busy office environments. The print quality is reliable with a maximum resolution of 600x600 DPI, delivering professional-looking documents and vivid colors, thanks to its TerraJet toner technology. One standout feature is its duty cycle that supports high-volume printing, making it dependable for demanding business operations. Connectivity options are diverse, including Wi-Fi, USB, and Ethernet, ensuring flexible integration into various office setups.

The printer also supports dual-band Wi-Fi with self-reset, which helps in maintaining stable network connections. For paper handling, the HP 3301fdw comes with a 250-sheet input tray and a 100-sheet output capacity, plus it supports automatic duplex printing and an auto document feeder (ADF) for efficient handling of multi-page documents. Additional features include scanning, copying, and faxing capabilities, all controllable via the HP Smart app, making remote operation straightforward. Security is a priority with built-in HP Wolf Pro Security features that protect against cyber threats.

A significant drawback is its restriction to original HP cartridges, which could increase running costs as non-HP cartridges are blocked. The printer is also relatively heavy at 37.7 pounds, which might be cumbersome for frequent relocation. On the sustainability front, the printer is designed to reduce energy consumption and plastic use, and it is both Energy Star and EPEAT certified. This makes it a solid choice for businesses looking to reduce their environmental impact while maintaining productivity and security.

The Epson EcoTank ET-4800 is a versatile all-in-one business printer designed to meet the needs of a small office or home office. One standout feature is its cartridge-free printing system, which uses high-capacity ink tanks. This system can significantly reduce printing costs and eliminate the waste associated with traditional cartridges. The printer offers notable savings on ink, promising enough ink to print up to 4,500 pages in black and 7,500 in color, which is an impressive volume for business use.

Additionally, its zero cartridge waste model is environmentally friendly, reducing landfill waste. In terms of print quality, the EcoTank ET-4800 delivers sharp text and vibrant color prints, thanks to Epson's Micro Piezo Heat-Free Technology. The built-in scanner and copier, along with the automatic document feeder (ADF), add to its functionality, making it a solid multitasking device. Connectivity options are robust, including Ethernet, Wi-Fi, and voice-activated printing, enhancing convenience for a busy office environment.

The Epson Smart Panel App allows for easy printing from smart devices, and the Email Print feature enables printing from any device that can send an email. However, the printer's speed is a potential drawback, with a maximum print speed of 10 pages per minute (ppm) for monochrome and 5 ppm for color, which might be slow for high-demand business environments. The input and output sheet capacities are also moderate at 100 sheets, which could require frequent refilling in a busy office. Despite these limitations, the 2-year warranty and the comprehensive set of features make the Epson EcoTank ET-4800 a reliable choice for small businesses and home offices looking to manage printing costs effectively.